How Does a Staff Training Matrix Work?

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staff training matrix

When you are looking for a better way to track employees and their skills and training, the best tool to use is a training matrix. Using a tool like this saves you money in the long term, and it also saves you precious time running down certificates and gaps in training when they suddenly become a last-minute concern.

You can track the competency levels of all your workers, look for gaps in essential safety training, or machinery operation, analyze the knowledge they have compared to the knowledge needed to get their job done and improve cross-training so that performance does not suffer when someone is away.

When you need a staff training matrix

A matrix like this is an excellent visual tool to help you identify each employee’s skill levels, training, gaps and to better work out a plan for their training to fill in the gaps. It helps you identify who is proficient enough to train others in that skill, it improves how they perform and how a team works together.

It can be used in any department or team or business. If you have less than 10 employees it is still a very helpful tool to use, but if you have a lot of employees, it becomes more than helpful, it becomes something essential. A training matrix is far more reliable in assessing individual and team performance.

What does a matrix tool look like?

A basic overview of a matrix should;
• Manage what each position in the business does and requires and make sure employees in that position have what they need, or are down for additional training if they need raising.
• Alerts management to dates like when people need retraining when certificates are running out and so on.
• Keeps all the certificates and training records in a central electronic file where it is easy and quick to find should you are the staff member who needs proof of training.
• Compare data so that managers can be more proactive in the process.
• Allows for easy access by all team and project managers even across different work location sites.

Approaches to specific matrices

You can also create specific matrices for example;
1. A cross-training matrix so that teams have people who can cover another role so that when someone in the department is not up to strength or is absent, that role is still filled.
2. A skills training matrix to just map staff skills and graduate certification. It focuses on being able to prove staff have received certain training and when it was completed and when it needs renewing.

Keep it up to date

A staff training matrix is only as useful and good as the data you put into it. It is important to choose the best template for your business and needs and to make sure information is kept up to date at all times. You might have someone update it daily, or weekly, but this ensures it remains relevant any time it is used and referred to.

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